Allotments of appropriations for special purposes.
Allotments of appropriations to yards.
Allotments in general.
Contingent allotments.
Quarterly money allowance to vessels.
Requisition for allotments.
Requisitions for funds.
Statements of expenditures under allotments.
Surplus funds under allotments.
Transfer of funds.
Unexpended balances on allotments.
Correspondence on appropriations can be subdivided to suit individual needs by:
(a) Addition of fiscal year involved.
(b) By using the appropriation numbers issued yearly
by the Bureau of Supplies and Accounts for accounting
purposes.
L2 SPECIFICATIONS.
L2-1 Specifications.
Adherence to specifications.
Changes In specifications.
Classification.
Design.
Description of material (specifications).
Illustrations.
Sizes (specifications).
Specifications as to quality.
Standard specifications
L2-2 Drawings, blueprints, plans.
Blueprints.
Diagrams.
Drafting-room forms.
Drawing.
Plans.
L2-3 Molds, patterns.(For ship's pattern and molds, see S5.)
Models.
Molds.
Patterns.
57
L2 SPECIFICATIONS-Continued.
L2-4 Standards, etc.,
Measurements.
Standard (such as weights and measures).
Standardization of material.
Weights. (See also S29 for ship group.)
L2-5 Building codes.
L3 ADVERTISING.
Authority for.
Methods.
Mediums.
Posters.
Publications, circulars, etc.
L4 PURCHASING.
L4-1 Firms.
Acceptable list.
Bradstreet's and Dun's reports.
Business standing of contractors.
Catalogues of firms.
Contractors.
Debarment of bidders.
Defaulting contractors.
Foreign firms.
List of offers of manufacturers.
Mailing list of bidders.
Manufacturers.
Offers by firms not under regular bids.
Offers of services, plants, material, etc. (other than individual).
Regular dealers (purchasing of material).
Subcontractor.
Trading list.
L4-2 Schedules, proposals, bids, and awards.
Acceptance of bids.
Acceptance of bids received after time of opening.
Acceptance of material at reduced, price.
Authority to purchase.
Awards on bids.
Bids.
Bids in excess of estimates.
Bids forwarded for approval prior to awards.
Bids, manner of making awards on.
Bids on proposals.
Bidders' data.
Bidders' requests for return of guaranty.
Bidding through agents.
Competition between bidders.
Complaints regarding proposals.
Consolidation of purchases.
Delayed awards on bids.
Direct bidding.
Errors in bids.
Estimates based on prevailing market prices.
Guaranties on proposals.
Informal bids.
58
L4 PURCHASING-Continued.
L4-2 Schedules, proposals, bids, and awards-Continued.
Instructions for bidders.
Navy purchasing principles.
Opening of bids.
Preparation of schedules (purchasing).
Prices and price lists.
Price fixing on articles to be purchased.
Principles and regulations governing purchasing.
Proposals (purchasing).
Proprietary articles, methods of purchase of.
Purchasing agencies.
Circular of requirements.
Samples submitted on bids.
Schedules (purchasing).
Standard samples.
Substitutes.
Waiving competition on proposals.
L4-3 Contracts and other orders.
Adjustments under contracts.
Adjustments under cost-plus contracts.
Advances of materials.
Agreements (contracts).
Approval of purchase orders.
Bonus for speeding production.
Bribery in contracts (see P13-1).
Bureau orders.
Cancellation of contracts.
Charters.
Completion of.
Completion of contract.
Completion dates.
Constructional period.
Contingent fees under contracts.
Contracts.
Contracts, copies of.
Contracts, forms of.
Contracts, handling of.
Contracts, preparation of.
Cost-plus contracts.
Cost-plus contracts, material.
Cost-plus contracts, ship.
Decisions and rulings under contracts.
Deeds.
Division of contract price.
Emergency purchases.
Extensions granted on contracts.
Instructions relative to compliance or noncompliance with contract terms.
Lease and rentals.
Methods of purchase of material for special purposes.
Modification of Navy orders.
Navy orders (purchasing).
Options.
Orders for deliveries.
Penalties.
Principles for cancellation of contracts.
Priority orders (purchasing).
59
L4 PURCHASING-Continued.
L4-3 Contracts and other orders-Continued.
Purchases under general supply schedule contracts.
Purchase of material abroad.
Purchase on account of defaulting contractors.
Release from purchase.
Request for copies of contracts.
Revision of contracts.
Rules for drawing up contracts.
Special contracts.
Supplementary contracts.
This classification is furnished for instructions, etc., on the method of making purchases. Correspondence on a schedule, proposal, etc., will be classified under the particular schedule, proposal, etc., in question. Correspondence on individual schedules may be numbered by using the latter "S" and schedule number. Correspondence on individual contracts are numbered and may be filed according to the official designation and contract number of the activity under whose Jurisdiction the contract is awarded. Example:
NOd-2085, Departmental contract 2085.
NORD-285, Bureau of Ordnance contract 285.
NOs-66230, Bureau of Supplies and Accounts contract 66230.
NOy-3090, Bureau of Yards and Docks contract 3090.
N140S-86450, Navy Purchasing Office, New York contract 86450.
N156S-37590, Aircraft Factory, Philadelphia Pa. contract 37590.
L5 INSPECTION AND TESTS.
L5-1 Inspection of materials.
After delivery.
Analyses (chemical, etc.).
Before delivery.
Defective material.
Defective workmanship.
Inspection of vessels. (See S3.)
Inspection tests.
Waivers of requirements.
L5-2 Tests, suitability (material not under purchase).
Experiments.
Laboratory tests.
Service tests.
Shock tests.
Simulative tests.
Special apparatus and arrangements for making test.
L5-3 Inspection of real property.
L5-4 Inspections of operations and personnel, shore establishments.
L6 PAYMENTS, RECEIPTS, AND DELIVERIES.
L6-1 Deliveries and receipts.
Acceptance of deliveries.
Advance deliveries.
60
L6 PAYMENTS, RECEIPTS. AND DELIVERIES-Continued.
L6-1 Deliveries and receipts-Continued.
Checkages.
Delays in deliveries and receipts.
Deliveries.
Excess deliveries.
Exemption from deliveries.
Expediting deliveries.
Failure in making deliveries.
Guarantee period.
Illegal deliveries and receipts. (See par. 13-1.)
Outfitting period, new ships.
Partial deliveries.
Prompt deliveries.
Receipts.
Rejection of deliveries.
Releases.
Shortage of deliveries.
L6-2 Disbursing.
Authorization for payments.
Advance of money to contractors.
Bad debts.
Bills.
Bills, lost.
Bills payable.
Bills receivable.
Bills, unpaid.
Carrying charges.
Cash advances.
Certificates on dealers' bills.
Claims and compensation.
Collections.
Corrected public bills.
Credits.
Deferred payment (labor and material).
Delays in payments.
Disbursements.
Discount for cash, contractors' bills.
Illegal payments.
Liquidated and unliquidated damages, payment of.
Liquidation.
Overpayments and receipts therefor.
Partial payments.
Payments.
Payments on public bills.
Penalties.
Preparation of payments.
Preparation of public bills.
Priorities (payments).
Progress payments.
Public bills.
Public vouchers.
Refunds.
Reimbursements.
Reservations.
Vouchers.
Vouchers, abstract of.
Warrants (authority for making payments).
61
L6 PAYMENTS, RECEIPTS, AND DELIVERIES-Continued.
L6-3 Progress reports.
Degree of completion on ships building.
Progress of work on ships building.
L7 ALLOWANCES.
L7-1 Allowances.
Allowance books.
Allowance lists.
Allowance, pay and money. (See L16 Pay and money allowance, wages and salaries.)
Allowance rations, etc. (See L16)
Emergency rations.
Outfit, allowance of.
Outfits of vessels on first commissioning.
L7-2 Standard stock.
Distribution of material.
Discontinuance of standard stock.
Distributing points for standard stock.
Naval material and stores, classification, standard
stock catalogue. Federal.
Standard stock catalogue.
L8 PROCUREMENT.
L8-1 Supply system.
Afloat.
Ashore.
L8-2 Requisitions.
Action taken on.
Additional information regarding.
Advance approval of.
Cancellation of.
Change in appropriation on.
Class requisitions.
Completion of.
Correction of.
Decrease on requisitions.
Disapproval of.
Disposition of.
Expedition of.
Increase on requisitions.
In-excess requisitions.
Inspectors' requisitions.
Issues.
Local requisitions.
Material not covered by, obtaining of.
Methods of issuing material.
Missing requisitions.
Modification of.
Naval supply account requisitions.
Not in-excess.
Original.
Proprietary.
Preparation of.
Reserve material.
Stubs.
62
L8 PROCUREMENT-Continued.
L8-3 Other methods of procurement.
Commandeering supplies and services.
Confiscation of material.
Manufacturing orders and requests.
Naval supply account fund requests.
Orders for services or labor.
Plant orders.
Procurement by acquisition.
Procurement by construction or manufacture.
Project orders.
Selection and adoption in procuring material.
Subsidation.
Subvention.
L8-4 Servicing aircraft on flights.
L9 CARE AND PRESERVATION.
L9-1 Preservation.
Berthing of ships for safety.
Care and preservation.
Care and preservation gangs.
Cleaning.
Dehydrating.
Fire protection of ships.
L9-2 Guard service (military and civil).
Guard service of material in transit.
Guarding plants, and material.
Shipkeepers, cost of.
Watchmen and guards, cost of.
L9-3 Alterations, repairs, and overhaul.
Alterations.
Arrival and departure conference reports.
Assignments for overhaul.
Availability for work.
Completion, date of.
Home yards, assignment of.
Maintenance.
Modernisation.
Overhaul and docking schedules.
Overhaul period.
Precedence of work.
Priority of work.
Progress of work.
Readiness for sea.
Renovating.
Repairs.
Status of work.
Transfer work.
Unfinished work at time of departure.
Work load.
Work of laying up.
Work requests summaries.
Work to be performed by ship's force.
L9-4-5 Combined under L9-3.
L9-6 Storage for preservation.
Subaqueous storage of coal.
L9-7 Safety devices.
Safety devices, safety precautions, and orders.
63
L10 ACCOUNTING.
L10-1 Supply accounting ashore.
Accounting ashore, method of.
Classification of naval stores (accounting for).
L10-2 Supply accounting afloat.
Accounting afloat, method of.
L10-3 Industrial accounting.
Account group classification.
Accounting for piece work.
Accounting systems, title Z shops.
Charges.
Charges, location of.
Comparative cost data.
Cost accounting.
Cost determination.
Cost of work, records. Costs and reports.
Costs.
Estimate of value.
Estimated and actual cost.
Expenses.
Expense distribution (accounting).
Expense rates (overhead and indeterminate appropriation expense).
Expense statements.
Extraordinary repairs, accounting for.
Fixed charges.
General scope, theory and practice (accounting).
Hourly rates for tools.
Indeterminate charges (accounting).
Installation charges.
Job order system.
Job order system and reports.
Labor rolls (see L16 Pay and money allowance, wages, and salaries).
Liability accounts.
Limit of cost.
Machine tool rates (accounting).
Material system of accounting.
Miscellaneous general expenses, accounting for.
New construction charges, accounting for.
Operating expenses, accounting for.
Overhead.
Plant inventory.
Power, accounting for.
Shop expense, accounting for.
Shop orders.
Shop stores.
Statistical machine system (accounting).
Statutory limit of repair work.
Title Z stores, foundry.
Title Z stores, other than foundry.
L10-4 Accounting nonindustrial.
Cost of maintenance of prison system.
Deficits in accounting.
Discrepancies and irregularities in accounting.
Incomplete accounting.
Inefficiency in accounting.
Maintenance and operation accounts.
Negligence in accounting.
64
L10 ACCOUNTING-Continued.
L10-4 Accounting nonindustrial-Continued.
Plant increase.
Plant inventory.
Report of expenditures.
L10-5 General accounts, reports, and returns, miscellaneous.
Accounts.
Accounts payable.
Accounts receivable.
Acts of July 11,1919, and April 21,1922, relief from.
Administrative examination and analysis of accounts.
Assets, property investment.
Auditing accounts.
Auditor's suspensions.
Bookkeeping.
Delinquencies in accounting.
Disallowances.
Expenditure records and accounts.
Financial report.
Inspection of accounts.
Ledgers, accounting.
Outstanding accounts.
Rendition of accounts and returns.
Reports on methods of accounting.
Settlement of accounts.
Standard classification of expenditures by objects
(Comptroller General's classification of accounts).
